What it does
Upload a patient demographics export from any source. Get back a normalized CSV with consistent name formats, standardized date of birth fields, normalized phone numbers, and addresses formatted for your target EHR — ready for bulk import without manual row-by-row corrections.
The problem it solves
Migrating patient records between EHR systems or importing from external sources surfaces inconsistencies that cause import failures: "Last, First Middle" vs "First Last", DOBs as "03/15/1985" vs "March 15, 1985" vs "1985-03-15", phone numbers with dashes, periods, or no separators. Cleaning hundreds of records manually is impractical.
What it handles automatically
- Name normalization — Splits "Last, First" and combined formats into separate First, Last, Middle fields
- Date of birth standardization — Converts any date format to the target EHR's required format
- Phone number normalization — Strips formatting characters; outputs 10-digit format (US) or E.164 international
- Gender/sex field normalization — Maps common variants (M/F, Male/Female, 1/2) to your target system's values
- Required field validation — Flags records with missing name, DOB, or other required fields
Important note on patient data
This tool processes data entirely in your browser — no patient information is transmitted to any server. See our Security & Privacy page for details.
FAQ
Is this HIPAA-compliant? The tool processes data client-side only and transmits no PHI to any server. The $7 payment transaction contains only your payment details — no patient data. Assess compliance requirements for your specific use case with your compliance officer.
Does it validate against an existing patient database? No — this tool normalizes formatting only. Duplicate patient matching requires your EHR system.
Does it store my data? No. Processing is entirely in your browser. Patient data never leaves your machine.